Clubs & Associations Expense Requisition

Download Clubs & Associations Expense Requistion Form (.xlsx)

NOTE THAT ALL EXPENSES MUST USE THIS NEW FORM FROM NOW ON.
ALL SUBMISSIONS USING OTHER FORMS WILL BE DENIED.

Instructions for completing the SBE Clubs and Associations Expense Requisition Form:
  1. All information must be completed, including:
    • "Payable To"
    • "Address" should only be filled in if the cheque is to be mailed
    • Expense Type must be checked either "Business Req" or "Reimbursement Req"
    • "Notes" should be included if there is any irregular type of claim
    • "Club Name" must be completed
    • "Date" should be date expense was incurred (ie. date on receipt/invoice)
    • "Description"
    • "Invoice Total"
    • "Total GST" - this is mandatory if GST was incurred
    • "Requested By" must be complete
    • "Date requested" should be the Monday that the expense will be processed
    • "Contact email" should be the name of the person that will deal with any problems with processing
  2. Original receipts should be stapled to the back of the form, in the order that they appear on the form.
  3. It is the clubs responsibility to ensure that forms are filled out correctly. Any improperly completed forms will be held and will not be processed

If you would like help completing the form, please come to the SBESS Clubs Office between 11:30am and 12pm on Monday.